How Arlo TMS integrates with Coassemble to streamline your training management operations
Arlo is a powerful training management tool. With an integration from Zapier, you can create and deliver training in Coassemble and use Arlo to manage the rest! Learn how in this guest post from the Arlo team!
December 24, 2020
So, your training management operations deliver online courses. Maybe some face-to-face courses and live online webinars too. You’ve got your eLearning content creation and hosting sorted – that’s where Coassemble comes in. But when it comes to managing the other parts of your training operation – think online registrations, e-commerce, finance, and the like – you’re stuck in the trenches of manual processes.
The clincher is that those manual processes come with high administration costs and they could be hindering your ability to grow. A training management system could be the missing piece of the puzzle for your business.
Every training operation has some sort of management system in place. For you, it might just be a collection of spreadsheets. It still does the job, right? But when you’re busy running a training business the last thing you need is to waste valuable time replicating information across systems. If you’re manually processing course registrations, manually updating spreadsheets, manually sending emails, and manually moving data systems then you need a training management system.
A TMS is a streamlined version of what you already do. It’s designed to organize and automate your training operation. Imagine being able to manage your entire training business from one central hub; schedule courses and presenters, track payments and business growth, and provide relevant marketing. All under one roof. Add an integration into the mix and you can seamlessly connect a Training Management (TMS) and Learning Management System (LMS) for a slick customer experience. But what’s the difference between an LMS and TMS, and why might you need both?
Let’s look at the specific features of both an LMS and TMS.
The role of a TMS like Arlo is course management, specializing in scheduling and logistics, task automation, and e-commerce. While an LMS like Coassemble is built around eLearning content creation and hosting.
One key reason why you may need both is to create blended learning journeys – for example, you can’t properly manage face-to-face courses at scale in an LMS.
Some LMS and TMS functionality does crossover, particularly on the e-commerce side of things. But a training provider offering recurring courses, public or private, can’t run a training business off an LMS alone. (Yes, that even includes the ones with some in-built e-commerce functionality!)
So what makes Arlo stand out?
What are the key features of Arlo TMS that training companies love?
Course templates make scheduling courses that re-run on multiple dates and locations easy
Never update your website again! All information is pulled through from the TMS and automatically displayed on your website.
Online registration and payments, automated billing processes, and smart workflows to take care of cancellations and refunds
All your training data is centralized, for accurate reporting
Manage your contacts and organizations using the in-built CRM
Smart tools for minimum and maximum registration limits, and waitlists make course management a breeze
Arlo doesn’t have the functionality to host or create eLearning content, which is where an LMS like Coassemble comes in. An LMS is needed in addition to a TMS for training providers who want to offer eLearning or blended learning alongside face to face courses.
The best option when it comes to finding a solution that delivers both LMS and TMS functionality is with an integration. While some companies have native integrations, it’s rare to find exactly what you need. Zapier is an integration solution that’s increasing in popularity.
Let’s further explore integrations and Zapier, and how to connect Arlo and Coassemble.
What are integrations?
An integration is the process of combining two or more software systems so that data flows seamlessly and automatically between them. Think of it like a plug connecting two systems together.
Most integrations are built using an API (application programming interface). But don’t worry too much about the technicalities – basically, it’s a computing tool that developers use to build processes that send information between systems either as a one-way (out or in), or two-way (out and in), stream.
The number one benefit of an integration is to keep your systems in sync and eliminate human error. So when data is updated in one system, they all reflect it. Integrations also allow you to adopt the best marketing, productivity, finance, and communication tools to work alongside your TMS and/or LMS. – you’re not stuck with a one-size fits all solution that’s not a good fit for your unique business requirements.
Ok got it, but what’s Zapier?
Zapier is a solution that allows you to connect your software with more than 2,000 other business apps to automate repetitive tasks. By setting up Zaps, you can move information between systems automatically, saving you time and effort. While native integrations are custom-built and require a developer, Zapier does all of this without requiring a single line of code.
A zap is an automated task that you want to run again and again between online apps e.g. Arlo TMS and Coassemble. A zap consists of a trigger and an action: When this happens (Trigger), do something (Action). Once you have created your Zap, Zapier will automatically check your trigger every few minutes for new data
Integrating Arlo and Coassemble via Zapier
Using the Arlo template library you can create a series of Zaps to automatically complete tasks between Arlo and Coassemble – such as automatically enrolling a learner in a Coassemble eLearning course after they register for a course in Arlo. This will also trigger an email to be sent to the learner with login details and anything else they need.
Here are a few more examples of task automation between Arlo and Coassemble:
Automatically enroll students on Coassemble courses from Arlo
Create a blended learning sequence in Arlo and automatically send Coassemble details to learners
Create a course in Arlo and automatically add a learner to a Coassemble group or workspace
Completed courses in Coassemble automatically update learner’s grade and progress in Arlo
Automatically create and send competition certificates from Arlo
See it in action! See how Zaps are built between Arlo and Coassemble in this recorded video from Arlo’s Nick Buttery.