Share a course
How to copy a course's share link, invite people, and choose who can open it, in both Classic and the new builder.
Select Share (under the course card on your Courses dashboard, or at the top of the builder), then select Copy link and paste the link wherever your learners are. In the same window, Who can access this course? sets who can open it, from anyone with the link to only the people you invite.
The steps are the same in Classic and the new builder, because both use the same Share window.
How do I get my course's share link?
- Open the Share course window in either of these ways:
- On the Courses dashboard, select Share under the course card.
- Inside the course, select Share at the top of the builder.
- Select Copy link next to the course link.
- Paste the link into an email, a Slack or Teams message, your intranet, or anywhere else your learners will see it.
To show the course inside Notion, Confluence, HubSpot or a similar tool, paste the share link into that tool's embed block.
Who can open my course?
Whoever the access setting allows. Under Who can access this course?, select the current setting to see the options, choose one, then select Save changes.
| Option | Who can open it | What you see in Insights |
|---|---|---|
| Anyone with the link (anonymous) | Anyone who has the link, without giving any details | Totals only: views, completion rate and the progression funnel. No individual records are kept. |
| Anyone who provides an email address | Anyone with the link who enters their email address first | Each learner, by email |
| Only people invited | Only the people you've invited | Each learner, by email |
| Only people with an approved domain | Anyone whose email address ends in a domain you've approved, such as your company's | Each learner, by email |
| No one (course disabled) | Nobody. The link stops working until you choose another option. | Nothing new |
With Anyone who provides an email address or Only people with an approved domain, anyone you've invited can still open the course as well.
A new course's starting setting depends on how it was created, so check Who can access this course? before you send the link.
How do I keep my course private?
Set Who can access this course? to Only people invited, then invite the people who need it. Anyone else who gets hold of the link can't open the course. If everyone who needs it shares an email domain, Only people with an approved domain keeps it inside your organisation without inviting each person.
To invite people:
- In the Share course window, type email addresses into the Invite people field. If your workspace is connected to Slack, you can also @mention Slack members (and #channels, where your plan includes Slack channel sharing).
- Leave Send invitation message ticked to email them a link, and add a message if you like.
- Send the invitations.
Do I need to publish before I share?
Learners see the published version of your course, so select Publish at the top of the builder when your changes are ready. You can copy and send the link at any time, and later publishes reach people through the same link.
Access settings work differently: a change under Who can access this course? applies as soon as you save it, without publishing, including for people who already have the link.
Frequently asked questions
Do learners need a Coassemble account?
No. Learners don't need an account or a password with any access option. Options that capture an email address ask for it before the course opens.
Can I change who can open the course after I've shared it?
Yes. Change the access setting and select Save changes. It applies straight away, and the link stays the same.
How do I see who completed my course?
Choose an option that captures an email address: Anyone who provides an email address, Only people invited or Only people with an approved domain. With Anyone with the link (anonymous), you only see totals.
Can I put my course in our LMS?
Yes, if your plan includes SCORM export. Select Export SCORM at the bottom of the Share course window and upload the package to your LMS.
Why can I only choose Anyone with the link?
The options that capture an email address aren't available on the legacy Flow plan, so Flow courses are shared by link only.